Straight answers to the questions we hear most
Deadlines, pricing, how we work, and what to expect when you bring your file to Gemini. Every answer comes from a CPA who handles this work every day.
Getting started
General, and working with us
Saad Chaudhri, CPA handles every client file himself. He does the planning work, prepares or reviews the returns, and stays reachable throughout the year. For engagements involving international tax or multi-entity reporting he brings in specialists who work alongside him. The lead never changes, and the context is never lost.
211 N Olive Street, Suite 109, Media, PA 19063. We serve clients across Delaware County and beyond. Many clients work with us remotely, but you are always welcome to come in for a review or a planning session.
You reach the person working on your file, not a call center and not a ticket queue. During the height of filing season, mid-March through 15 April, a response may take up to 24 hours.
Yes. For multi-state returns we handle the filing each jurisdiction requires. The team also includes specialists in international tax for clients with cross-border activity.
Call (484) 339-4616 or send the contact form. Tell us what you need and we will outline what it takes, what it costs, and when it will be done. There is no charge for the initial conversation.
Tax
Tax preparation and planning
Individual (Form 1040), partnership (Form 1065), S-Corporation (Form 1120-S), C-Corporation (Form 1120), estate and trust (Form 1041), and Pennsylvania state and local returns. We also handle multi-state filings and international reporting.
Preparation records what already happened; by the time we are filling in the form, every decision that affects it is already made. Planning happens while those decisions are still open. We do both, and we stay available between filings so you can ask when a decision comes up rather than after.
Yes. If the IRS or the Pennsylvania Department of Revenue sends a notice, we respond on your behalf. Most notices have a shorter response window than people expect, so forward it as soon as it arrives.
It depends on your net income, how much you actually draw from the business, what a reasonable salary for your role would be, and which states you operate in. There is no one-size answer. We run the comparison on your numbers and show you the arithmetic. If a change makes sense we help you execute it; if it does not, we say so.
Income, expenses by category, estimated tax payments made, mileage if relevant, and any asset purchases. If you are unsure whether your system captures everything, we can review it and set it up properly. Good records reduce the hours we bill and lower the chance of an audit adjustment.
Executors and trustees
Estate and trust
Get an EIN for the estate, open an estate bank account, and establish date-of-death values for the assets. Those three drive everything that follows. From there we handle the Pennsylvania inheritance tax return and the estate income tax returns for each year the administration runs, and we coordinate with the attorney and the financial institutions so you are not the one translating between them.
Nine months from the date of death. Separately, a 5% discount applies to inheritance tax paid within three months of the date of death, the discount follows the payment, not the filing, so an estimated payment inside that window can earn it even if the return is not finished. Interest and penalties begin after nine months. Source: PA Department of Revenue, REV-584.
It depends on who inherits, not on how much. 0% to a surviving spouse; 0% to a parent from a child aged 21 or younger, and to a child aged 21 or younger from a parent; 4.5% to direct descendants and lineal heirs; 12% to siblings; 15% to everyone else. Charities, exempt institutions and government entities are exempt. Source: PA Department of Revenue, REV-584, current as at July 2026.
Usually yes. Pennsylvania inheritance tax has no exemption threshold the way the federal estate tax does, so size alone does not remove the requirement. The federal side is different: for deaths in 2026 the basic exclusion is $15,000,000, so Form 706 rarely applies, but Form 1041 is required once the estate takes in $600 or more of gross income: or if any beneficiary is a nonresident alien, at any income level.
A straightforward estate might close in 12 to 18 months. An estate with real property to sell, a business interest, or beneficiaries who disagree can stay open for several years. A fiduciary income tax return is due for every year it remains open. We handle those until it closes.
Books and numbers
Bookkeeping and virtual CFO
If your time is worth more running the business, the arithmetic usually favours hiring. Beyond hours saved, professional bookkeeping catches errors before they compound, keeps the tax return cleaner, and gives you numbers you can actually rely on when deciding something.
QuickBooks (Online and Desktop), Xero, Bill.com, Fyle and TaxDome, among others. We connect to what you already use rather than forcing a migration. If you are not set up on anything yet, we will get you onto the right platform for your business.
Catch-up work, monthly close and software: see bookkeeping. Whether you need a CFO yet: see virtual CFO services.
Key dates
The deadlines that actually cost money
We track every deadline for every client, so this table is reference rather than homework. Dates shift when they fall on a weekend or a federal holiday.
| Date | What is due |
|---|---|
| 15 January | Fourth-quarter estimated tax payment due for individuals. W-2s and 1099s must be issued by 31 January. |
| 15 March | S-Corporation (Form 1120-S) and partnership (Form 1065) returns due, or file for a six-month extension. |
| 15 April | Individual returns (Form 1040), C-Corporation returns and first-quarter estimated tax due. Pennsylvania returns follow the same date. Estate and trust returns (Form 1041) due, or file Form 7004 for an automatic five-and-a-half-month extension. FBAR (FinCEN Form 114) due, automatically extended to 15 October. |
| 15 June | Second-quarter estimated tax payment due. U.S. citizens living abroad: automatic individual filing deadline. |
| 15 September | Extended S-Corp and partnership returns due. Third-quarter estimated tax payment due. |
| 15 October | Extended individual and C-Corp returns due. Extended FBAR due. No further extensions available. |
| 31 December | Last day for most tax-year transactions: retirement contributions, charitable gifts, and business purchases for Section 179. |
| 9 months from date of death | Pennsylvania inheritance tax return (REV-1500) due. A 5% discount applies to tax paid within three months of death. |
Federal dates per IRS instructions for the relevant forms; Pennsylvania inheritance tax per PA Department of Revenue REV-584. Checked 26 July 2026. Confirm current-year dates before relying on them.
Pricing
Every engagement is quoted before work starts
No hourly surprises and no hidden line items. We look at what your situation actually involves, give you a number, and only then begin. The initial conversation is free.
- Individual tax return: depends on the number of states, schedules, rental properties, investments and self-employment income. A straightforward W-2 return sits at the lower end.
- Business tax return: varies with transaction volume, number of owners and state filings. We review your books first, then quote.
- Estate and trust accounting: driven by the number of assets, the complexity of the distribution, and how long the estate stays open.
- Monthly bookkeeping: based on transaction volume and number of accounts. Catch-up work is quoted separately.
- Virtual CFO, a monthly engagement scaled to the size and complexity of the business.
Get in touch
Ready to work with a CPA who picks up the phone?
Business owners, executors, and individuals across Delaware County work with us because the CPA who quotes the job is the CPA who does it. The first conversation is free.
Schedule a free consultationPrefer to talk now? Call (484) 339-4616
