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Small & Midsize Businesses

Bookkeeping

Accurate books, maintained month to month and wired straight into your tax return. Because bookkeeping errors do not announce themselves, they accumulate quietly.

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Why books slip without anyone noticing

Nobody sets out to let their books go. What happens is that the record is kept but never checked. Transactions get imported from the bank feed and categorised by whatever the software guessed last time. Nothing looks broken, because nothing is compared to anything.

The difference between a feed and a reconciliation

A bank feed tells you what your accounting software thinks happened. A reconciliation proves it against what the bank says happened. They agree most months, which is exactly why the months they do not agree slip past, a duplicated transaction, a payment recorded twice, a transfer booked as income.

Booking a transfer between your own accounts as revenue is the classic one. It inflates your income, it inflates the tax you appear to owe, and it will sit there until somebody reconciles.

The practical consequence is not usually a penalty. It is that you spent the year making decisions about hiring, pricing, whether you could afford something: using numbers that were wrong in a direction you could not see.

What we do

What monthly bookkeeping covers

A reliable month-end close, and a clear picture of where the business stands.

Monthly reconciliation

Every bank and card account agreed to the statement, every month. This is the part that catches what the feed missed.

Accounts receivable and payable

What you are owed and what you owe, tracked so the cash picture stays accurate rather than optimistic.

Financial statement preparation

Profit and loss, balance sheet and cash flow statements in a form you can actually run the business on.

QuickBooks and Xero

We work in the platform you are on, and set it up properly if you are starting fresh. That starts with a chart of accounts that matches your business.

Catch-up bookkeeping

A quarter behind, or three years behind. Quoted separately from the monthly work, and handled without the drama.

Straight into the return

Because the tax work sits in the same firm, the ledger flows into the return with no re-keying and no lost context.

Monthly bookkeeping at Gemini Accounting Services
Who this is for

Owners who need a reliable close

Small and mid-size businesses that need a month-end close they can trust, and owners whose records have fallen behind and need to get current before something forces the issue.

If you are about to apply for financing, bring on an investor, or sell, clean books stop being an administrative nicety and become the thing the whole transaction waits on. That is a bad time to discover a year of unreconciled accounts.

Pricing

What monthly bookkeeping costs

Pricing scales with transaction volume and the number of accounts, and is quoted per engagement. Monthly reconciliations, AP and AR tracking, and financial statements are included in the monthly figure.

Behind on your books? Ask about a fixed-fee catch-up before you start a monthly plan, so you know the cost of getting current before you commit to staying current.

Frequently asked questions

Bookkeeping questions we get asked

Every bank and credit card account reconciled to the statement, not just to the feed. Accounts receivable and payable brought up to date. Any owner draws or contributions coded correctly rather than dumped in a suspense account. Loan balances agreed to the lender's figure so principal and interest are split properly. Then the statements. If your close is only the first of those, the statements are not reliable.

Yes, and without the lecture. Catch-up work is common and it is quoted separately from ongoing bookkeeping, because it is a different job. The important thing is to start, the cost of catch-up does not improve with age, and an unfiled or badly-supported return is a bigger problem than untidy records.

Both. We work in whichever platform you are already on rather than forcing a migration you did not ask for. If you are starting from scratch, we will set it up properly, which mostly means a chart of accounts that matches how you actually think about the business.

Because the numbers stop being retyped. When bookkeeping sits with one firm and tax with another, someone spends March reconciling two versions of the same year and asking questions the other firm already answered. When both sit together, the ledger flows into the return and the person preparing it already knows why that entry looks odd.

Quietly and then all at once. A misposted category or an unreconciled account does not announce itself; it repeats every month until something forces a look. By the time it surfaces, usually a loan application, a sale, or a notice, the correction runs back months and the cost is the cleanup plus whatever decisions were made on the wrong figures.

See all our frequently asked questions

Get in touch

Ready to work with a CPA who picks up the phone?

Business owners, executors, and individuals across Delaware County work with us because the CPA who quotes the job is the CPA who does it. The first conversation is free.

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Prefer to talk now? Call (484) 339-4616

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